Contact: Group Sales Department Phone: (615) 356-0501 ext. 135 Email: [email protected]
1) How do I make a group reservation?
All group reservations are managed by way of a contract issued from our Group Sales Department. A contract will mainly have contact information, but most importantly, it will contain your day and time of arrival. Once you sign it and return it to us, that’s our cue to make your reservation official and enter it into the system. This also keeps us from overbooking any particular time slot. We will send you a confirmation letter after we receive your signed contract.
2) How far in advance do I need to make reservations?
This is not an easy question to answer. Some bookings come in over a year in advance and other times, just a few weeks before the tour date. The best thing for you to do is call the Group Sales Department to check availability.
3)Is there a tour minimum?
The minimum guest count for a Lunch Tour is 20. All other group tour options have a 15-count minimum. If your final count meets the minimum guest count, we will comp your group leader and bus driver.
4) How much time should I allow for my group visit?
If your group arrives on one motorcoach, we recommend the following time on-site:
Regular Group Tour – 2 hours
Lunch Tour – 3 hours
Culinary Tour – 2 and 1/2 hours (With Lunch: Add one (1) hour)
Bourbon Tour – 2 ½ hours (With Lunch: Add one (1) hour)
Cheese, Chocolate, and Wine Pairing Tour – 2 ½ hours (With Lunch: Add one (1) hour)
For groups over 100, additional time would be needed depending on the size of your group. Please call the Group Sales Department for more information.
5) Are there any deadlines I need to know about?
Once a contract has been issued for a Regular Group Tour, we require that your final count and payment be received at least five (5) business days before arrival.
If your tour involves food, we require a 50% deposit at least thirty (30) days before arrival. Your final count and payment are due at least five (5) business days before arrival.
If you need a Lunch Tour reservation less than thirty (30) days out, please contact the Group Sales Department. We will gladly work with you to accommodate a last minute request.
6) Can I pay in advance for my group reservation?
Absolutely! We accept VISA, MasterCard, Discover, and American Express. Contact us with the credit card number, the date of expiration, the code from the back of the card, and the name on the card.
7) Is a gratuity included in the price?
No – it is at your discretion, but not required.
8) Can I get some brochures so my people will know something about Belle Meade Plantation before they arrive?
We are happy to send you brochures about our site… just contact us with your mailing address!
9) Wheelchair Accessibility?
The grounds are wheelchair accessible and the first floor of the Mansion is also wheelchair accessible with a ramp to the side porch. Please bring your own wheelchair, walker, cane, or scooter to ensure your comfort. There is an elevator that provides service between the lower and upper levels of the Visitor Center.
Hours of Operation
Open Daily 9:00 am-5:00 pm
Tours start every 30-45 minutes with the last tour at 4:00 pm.